Paperless Business Systems eRequester

Detailed Features:

• Saves Time and Money: eRequester makes requisition approval easy and highly flexible. An unlimited number of approval levels can be created based on the company, dollar amount, department, request type or other fields in the database. eRequester sends email notifications letting approvers know when they have requisitions waiting for approval so they can easily view the details and approve, reject, require changes or request more information.
  
  eRequester web-enables the process for creating purchase orders from approved requisitions by notifying designated “buyers” that approved requisitions are waiting to be converted to purchase orders. Users can see all of approved requisitions in a list and batch create the purchase orders or they can be reviewed individually, edited, sent for additional approvals, and then posted directly to MAS 500's PO Module with the click of a mouse. Based on the real-time integration with Vendors, Accounts, Items and other key data, validated MAS 500 Purchase orders can then be printed from eRequester, emailed or sent by fax out to vendors for fulfillment.

• Receiving Module: eRequester's optional receiving module is ideal for companies looking to manage and provide efficiencies with the AP and/or inventory process. eRequester web-enables the process for creating receipts for inventory and non-inventory items so that users can either enter receipts against their own POs or designated staff can receive on behalf of other employees. Users can also be provided with read-only receiving access to view quantities received against their POs. By allowing web based receiving through eRequester, AP no longer needs to track down packing slips and receiving tickets, and can simply pull up the receipt batches in MAS 500, match them against the approved PO and post them to AP or Inventory. eRequester also passes the MAS 500 tolerance codes to ensure proper matching.

• Budget Checking Module: Tracking budgets is key for many organizations and eRequester handles the task by providing alerts when requisition line items are over budget and by allowing requisitioners and/or approvers the right to view MAS 500 budget to actual comparisons in real-time. Other details include:
  
  For each line item in a requisition, a report is displayed regarding Actual year-to-date expenses Committed year-to-date purchase orders Pending commitments (i.e., pending requisitions) Total-to-actual year-to-date expenses plus committed year-to-date purchase orders plus Pending commitments
  Budgeted annual expenses for the current fiscal year
  Variances
  Security features allows control over whether budget information can be viewed by all users or just approvers
  Additional approvals can be required for requisitions that are over-budget
  Request for Quote Module
  
  eRequester's Request For Vendor Quotation (RFQ) Module allows companies to create and obtain competitive bids from multiple vendors on any purchase request. Requisitions can be converted to RFQs to any vendor with a single mouse click, emailed to the vendor and then once the bid is received, it can be attached and awarded. Once awarded, the requisition can be edited with the details, routed for approval and once approved, posted to MAS 500 as an approved PO. All RFQ information can be captured and stored for future reference and tracking.

• Multi-Currency Module: The eRequester Multi-Currency Module for Sage MAS 500 facilitates the use of multiple currencies within eRequester. This feature displays amounts in the appropriate currency for a company and/or for a Vendor and provides an intuitive means of converting amounts from one currency to another for every line item, in turn, creating Purchase Orders and Receiving transactions in the appropriate currency per vendor. In addition, the eRequester Multi-Currency Module for MAS 500:
  
  Integrates in Real-Time with MAS 500 MC Module
  Reads from MAS 500 default currency and configurable exchange rates based on MAS 500’s vendors, companies and global exchange rate schedules
  Allows selection of currency on each requisition line item and provides converted amounts
  Allows an unlimited number of currencies per requisition - each will create a separate PO into MAS 500 in the applicable currency
  Splits the requisition into multiple PO's based on the various vendors and currencies
  Displays converted and “home” currency rates on the Review and Receiving screens
  Option to update requisition cost amounts if a variance between the approved requisition and an updated exchange rate exceeds a defined threshold
  Allows company specific preferences for displaying home currency formatting
  Approval routing is based on home currency setup following conversion from transactional currency
  Payment Request Module (for Non-PO Invoice Approvals)
  
  eRequester's Payment Request Module for Sage MAS 500 allows users to enter non-PO Payment Requests into eRequester. Users enter Invoice Number and Date, Vendor, Item, and Account information along with Quantity, Cost and comments and then may attach a scanned copy of the invoice to the Requisition. Once entered, the Payment Request can be routed for approval and upon final approval, it is automatically converted to an Approved Payment Request Report ready for real-time posting into MAS 500’s AP Module as a voucher.

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Whitepapers:

Erequester Dynamics SL Brochure

Erequester MAS 500 Brochure

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