Paperless Business Systems eRequester

eRequester is a robust Web-based e-procurement application that enables your organization to define and implement purchasing practices to streamline and manage its supply chain. Designed to meet the needs of small to large-sized organizations in both the private and public sectors, eRequester provides tremendous control over the entire purchasing process, including internal purchase requests, check requests, notifications, approvals, management of items, projects, general ledger accounts, vendors, creation of purchase orders, receiving and invoice matching. As a competitively priced strategic investment, eRequester can help your entire organization run more smoothly, while providing internal controls and defined purchasing processes to assist with the reporting requirements under Section 404 of the Federal Sarbanes-Oxley Act of 2002.

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Product Overview:

eRequester uses a web browser to allow employees to request items they need. Users simply login to the applicable eRequester company that is pointed to a corresponding MAS 500 company and they enter their purchase requisitions into web-based forms. Information, such as vendors, items, GL accounts, tax rates, shipping, project and other information is pulled directly from the MAS 500 company in real time using ODBC and made available for selection on the requisition. Once the forms are completed, the user submits. Requests are routed for approval through eRequester's robust routing engine, which sends out an email notification to the next approver in the authorization chain. The approver can click on a link in the email, log in, review, and approve, reject, request more info or require changes. Once approved, requisitions can be edited and/or easily posted into purchase orders or approved payment requests. The Purchase Order can then be pulled up in eRequester, sent to the vendor by email, fax or print and then with the eRequester Receiving Module, users can create receipts that can be saved into MAS 500 to facilitate the matching of receipts, invoices and purchase orders.

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Let eRequester help your organization:

One Point of Data Entry

eRequester eliminates the delay and double entry of traditional, paper-based requisition processes. Orders only need to be entered into the system once, reducing duplicate efforts. The web-based forms have all the required data fields for a purchase order in the correct format for MAS 500, with required information for vendors, items, account numbers, quantities, cost, taxes and more. Plus, any requisition can be saved as a Template and/or duplicated and re-used in a new requisition to avoid reentering data.

Faster Turn-Around On Purchases

Inefficiencies in the purchasing process can cost hundreds of dollars in employee time for even one purchase request. eRequester eliminates the need to manually re-enter purchasing data thereby reducing the errors and turnaround time associated with traditional manual processes. The order entry and approval process is streamlined as there are no paper forms lost in the clutter of a manager's desks, and information is readily available to review and process.

Online Review of Requisitions

eRequester tracks the status of every purchase request. If a requisition is waiting for a manager’s approval, email notifications initiate action. Purchasing managers can review orders at every step in the process and have complete visibility over all requisitions in the company. A Requisition History is maintained in eRequester that shows who created the request, the list of approvers, the person who created the PO, and any comments made along the way.

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